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Registration Guide
Registration of Employed Persons
Who Must Be Registered? With effect from March 1st 2004: - 1. Any employee who earns $120.00 or more per week . This includes a married woman employed by her husband. The contract of employment may be written or oral, expressed or implied. Paid and unpaid apprentices are also required to be registered. 2. Anyone employed in a professional capacity on a full-time basis, for which a salary is paid. This includes a Doctor at a Hospital, a Priest, Pastor or Nun who receives a salary of $120.00 per week or more. 3. Anyone employed as a share fisherman or Taxi Driver or Travelling Salesman, where a Contract allows for payment to be made on a share of earnings or profits. 4. Anyone employed temporarily with a Firm, Business Organization, Government Department or Statutory Body (e.g. student during vacation periods). 5. Insurance Agents or Car Salesmen who work on a full time basis and are paid by commission on sales $100.00 per week or more. 6. Foreign employees engaged in work in Trinidad & Tobago on a contract basis, or on work permits.
Top Who May Not Register? 1. An employee working for less than one hundred dollars ($120.00) per week. This refers to persons entering the system on or after March 1st 2004. 2. A person who is not a citizen of Trinidad and Tobago and who is exempt from Social Security Legislation by virtue of International Conventions governing Diplomatic and Consular Relations. 3. A person employed by an International Organization of which Trinidad and Tobago is a member and who is covered by a Social Security System operated by that Organization. 4. A person who has been granted exemption under the terms of a reciprocal social security agreement between that country and Trinidad and Tobago.
Top Eligibility for Coverage The lower limit of insured earnings has been increased from $80 per week to $100 per week. However, a person who is employed at February 29th 2004 and continues in such employment on and after March 1st 2004, and earns less that $100 per week, shall be regarded as an employed person or insured person. Such persons shall be placed in Class I on March 1st 2004, and shall continue to receive National Insurance Coverage.
Top How To Apply For Registration 1. The unregistered employee or unpaid apprentice is required to provide his employer with all personal particulars necessary for proper Registration by completing the Prescribed Form (N.I. 4 Application to Register as an Employed Person) within seven (7) days of employment. 2. All fields on the Prescribed Form (N.I. 4 Application to Register as an Employed Person) should be completed. However, Registration can be effected, if the mandatory fields are completed.
These mandatory Fields are: a. Surname b. First Name c. Date of Birth d. Place of Birth e. Sex f. Home Address g. Father’s Name h. Mother’s Maiden Name i. Marital Status j. Name and Address of Employer k. Application Date l. Signature (if person is no longer employed, NI4 will be accepted without signature) m. Registration number shown on any one of the following: i. An Identification Card issued under the Representation of the Peoples Act – National ID Card. ii. Valid Driver’s Permit. iii. Passport The employer must submit all Prescribed Forms (N.I. 4 Application to Register as an employed Person) to the NIBTT Service Centre within fourteen (14) days of hiring the employee. Where the employee ceases work prior to completion of the Prescribed Form (NI4), the employer will: - i. Complete the Form from his personnel records. ii. Insert the note ‘Completed based on employers records’ at the top of the Form. iii. Submit to the Service Centre for processing. Upon being satisfied that the application for Registration of an employee or unpaid apprentice is in order the NIBTT shall deliver to the employer a N.I. Registration Card for delivery to the employee and or unpaid apprentice and a list of the Registration Number of each employee, or unpaid apprentice, to be retained and used by the employer in doing business with the Board.
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Obligations Of Employees/Unpaid Apprentices 1. Where an employee or unpaid apprentice is registered with the NIBTT, he must provide his employer with his N.I. No. within 7 days of employment. Where the employee or unpaid apprentice is not registered with the NIBTT, he must provide his employer with all personal particulars necessary for the proper completion of the registration form within 7 days of employment. Such persons will be responsible for the correctness of the particulars inserted on the application form. 2. Where the employer fails to register the employee or unpaid apprentice within 21 days of employment and informs the employee or unpaid apprentice accordingly, such person will apply to the NIBTT for registration within 28 days of employment. 3. An employee (excluding a domestic or casual agricultural worker) or unpaid apprentice who fails to provide the employer with complete and correct information needed for registration or, who fails to apply for registration within 28 days of employment will be liable on summary conviction to a fine of $500.00.
Obligations Of Domestic/Casual Agricultural Workers As an added protection for the domestic and casual agricultural workers, the law continues to allow them to register themselves within three months of the date of their first employment. They must also supply their employer with their National Insurance registration number within twenty-eight days of any employment. They must notify the NIBTT of any change of employer or employment.
National Insurance Registration Cards A National Insurance Registration Card will be issued to the following insured persons:- 1. New Registrant – a person for whom registration has been completed. 2. A person for whom Registration update has been completed upon data clean up. 3. Replacement Card Applicant – a person who has lost or damaged his card. There is a $10.00 fee for replacing a National Insurance Registration Card. Where the insured person has not been issued with a National Insurance Registration Card or where changes have been effected, a National Insurance Registration Card must be issued to the insured person at no cost to the insured. The N.I. Registration Card contains the following information: a) Name b) National Insurance Number c) National Registration Number being either the valid National Identification Card Number or the valid Drivers Permit Number.
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